III. MANAGEMENT SYSTEMS

A strong Management System is essential for ensuring effective disaster risk reduction and management (DRRM). This component focuses on establishing standard operating procedures (SOPs), mainstreaming DRRM and climate change adaptation (CCA) into local planning, and ensuring efficient utilization of DRRM funds to enhance disaster preparedness and response.

Key elements include hazard-specific SOPs that are tested, reviewed, and cascaded to stakeholders, ensuring a well-coordinated response to disasters. The Incident Command System (ICS) is in place, with trained personnel and clear protocols for emergency management. The integration of DRRM and CCA into local development plans, programs, and budgets ensures a risk-informed approach to sustainable development, helping reduce vulnerabilities in the community.

Proper funding utilization is also critical, with a structured approach to programming, budgeting, and reporting on the Local DRRM Fund (LDRRMF). Regular monitoring and submission of utilization reports ensure accountability and continuous improvements in disaster resilience efforts.

III. MANAGEMENT SYSTEMS

A. Established Standard Operating Procedures

3.1 Hazard-specific SOPs

 Tested, reviewed and cascaded Response Plan / SOPs and CPs (including Operation LISTO)

3.1.1. Approved and Updated Hazard-Specific SOPs (CP / Response Plan including Operation Listo)

 Utilization of available templates for reporting, bulletins, and monitoring

3.1.2. Accomplished Form for Operation LISTO (Monitoring of LGU’s DRRM Actions)

3.1.3. AAR of SIMEX based on the SOP / CP in the last 3 years

3.1.4. Situational and/or Incident Reports, Advisories

3.1.5. Regular submission of reports to the OCDROs, DILG ROs, and Provincial DRRMO, as applicable

 Incident Command System in place

3.1.6. Updated organizational structure of Incident Management Team (IMT) / ICS

3.1.7. All IMT members are trained in ICS

3.1.8. Submission of Incident Action Plan when activated

B. Mainstreaming of DRRM and CCA in Local Development Plans, Programming and Budgeting

3.2 Ensure the integration of risk reduction and climate change adaptation into local development plans, programs, and budgets as strategy in sustainable development and poverty reduction

 Mainstreamed DRR / CCA in CLUP/PDPFP, local development plans and investment programs

3.2.1.0 Sangunian approved CLUP duly endorsed to the Department of Human Settlements and Urban

Development (DHSUD) for review and approval of the Secretary"

3.2.2.0 Approved risk-informed Comprehensive Development Plan

3.2.3.0 Sanggunian Bayan / Panglungsod Resolution approving the LDIP and AIP that contains DRR/CCA PPAs

3.2.4.0 Certification from Provincial Land Use Committee (PLUC) or Regional/Central DHSUD stating that the final draft is currently under review and results of risk assessment is already incorporated therein if CLUP is yet to be approved

3.2.5.0 Sanggunian Resolution adopting the approval the CDP including LDIP and AIP for the current planing period

3.2.6.0 CDP Assessment Result certified by the CDP Technical Assessment Committee (TAC)

C. Local DRRM Funding Utilization

3.3 Programming and budgeting for LDRRMF and other DRRM resources / funding and budgetary support to LDRRMO

 3.3.1 Submission of the utilization of the LDRRMF and other DRRM- related resources

3.3.1.1 Approved Local DRRM Fund Investment Plan (Annual or Multi-Year)

3.3.1.2 List of PPAs indicated in the LDRRMP

3.3.1.3 Approved Annual Investment Program

3.3.1.4 LDRRMF utilization report / Implementation Report / Accomplishment Report

3.3.1.5 Statement of Receipts and Expenditures

3.3.1.6 Regular (monthly) submission of LDRRMF Utilization Report to COA, copy furnished OCD and DILG